Serving the College by delivering effective governance, co-ordination and advice... About the secretariat ... College Notices College Year Cards Organisation Charts The Queen's Tower. The strength of all India services is so fixed with reserve quota so that officers for deputation may be spared by the state and both the administrations may garner the mutual advantages of the tenure system. But the naked fact is that he alone does not take a decision. It was highlighted in the Wheeler Report (1937). This arrangement facilitates coordination, and imparts a sense of importance and urgency to that work. It also provides technical and expert assistance to parliamentary bodies and Members of Parliament to support them in the exercise of their mandates. There are, no doubt, number of causes of these terrorist activities but one factor is the miserable non-development of the areas in which the Maoists are very active. In spite of this change in tendency the voice of the PM is the voice of the government. Sometime some top administrator or minister creates the post of OSD to meet a special situation. The initial total strength of the pool was fixed at about 120 and the control of the pool was vested in the home ministry advised by the Central Establishment Board. It shall perform the functions assigned to it in the Charter, in other inter-American treaties and agreements, and by the General Assembly, and shall carry out the duties entrusted to it by the General Assembly, the Meeting of Consultation of Ministers of Foreign Affairs, or the Councils. But the new arrangement still sticks to the original pattern of staffing because its advantages outweigh the disadvantages. He is responsible to the deputy secretary for the smooth running of the branch and exercises control for speedy disposal of work and maintenance of discipline in the sections. From the standpoint of importance both ministers and members of the cabinet secretariat play important role. It implies that certain growing areas of administration need specialised attention. It is said by the experts that theoretically the President, the Prime minister and the cabinet run the administration. The upper division clerk has a similar set of functions to perform but, in addition, he notes on simple cases and assists in their disposal. (4) Adequate provision of leave reserve has been made. The cabinet secretariat is the confluence of all the ministries and departments of the central government and, naturally, all the important matters and policies as well as decisions are sent to the cabinet secretariat for scrutiny and final approval. The division of a department or ministry has some practical value or reason. Both the permanent and the temporary executives make policies. There are also the following terms-Secretary of Home Department or Secretary of Finance Department. The system institutionalises the need for change at higher levels and the Maxwell Committee viewed its range from Governor-General’s council members to junior under secretaries. When it is found that the administrative work cannot be done by the officers already appointed, special issues or problems have arisen and to solve these problems an OSD is essential. (2) The short period of three years neither alienates nor disrupts. There is still an important function of the cabinet secretariat. One point demands special emphasis. Of course, Nehru’s dominance was substantially curtailed by his arch rival Patel. The major part of the burden of all these tasks, it is said, falls upon the cabinet secretariat. The person must be in the good book of the chief of the central government. Naturally the ministers try to make policy to meet the demands of the electorate and keep the pledges given on the eve of election. Needless to say that it is beyond the capacity of ministers to prepare replies to the questions. He is very often the only one to utter the last word about India’s stand on both these issues. A distinct tendency to promote to successive secretarial posts in the same department is noticeable. This Article says: The President shall make rules for the more convenient transactions of the business of the Government of India, and for the allocation among ministers of the said business. Like additional secretary the deputy secretary also assists the secretary in matters of decision-making and m the field of implementation of decisions. Since 1973, several revisions have been made and it works as under: (1) Index record has been added to the system. In public administration the PM and other ministers are generally called the political executives because they are politicians performing executive or admin­istrative functions. Normally, a division comprises two branches, each under an undersecretary. But it is the PM who takes final decisions on all these appointments. As the Maxwell Committee opined: “It was this factor more than any other which provided both the need and the justification of a system whereby the officers were lent for short periods by the provinces to the Government of India. That is, home ministry and home department are administratively unrelated. He represents India in internal as well as external affairs. The great architects of our Constitution adopted the British system of cabinet government in which the Prime Minister is the dominating figure. The structure of public administration at the central level has expanded several times, but its account­ability to the public has not increased —rather decreased —and this has led to the rise of corruption at all levels. After consultation with the state governments it was decided in 1970 to constitute a Central Administrative Pool as a reserve for manning senior administrative posts of the rank of deputy secretary and above in the Central government. In the writing of contractualist thinkers-Hobbes and Locke we find the existence of advisers. There are large number of departments in the central government. These departments are supported by the Legal Service and the Communications, Risk Management, Internal Audit and Compliance units. The designation OSD has distinctiveness in the hierarchy, which has an attraction. Particularly in a prismatic society (India belongs to this category) changes are taking place frequently. This has resulted in the advent of persons with expertiseness. Hence the most important function of the cabinet secretariat is to scrutinise all the major policies or decisions of the central government. The ordinary people are to run from pillar to post in search of justice or for the removal of grievances. The secretary is in overall charge or management of the department-or it may be called ministry. The level of the desk functionary depends upon the nature and complexity of work. The cabinet secretariat, though a single unit of body is, in fact, a conglomeration of almost all the ministerial departments of union government. (2) Guard file and card indices maintain detailed record of events. The OSDs are appointed to meet a special situation. Content Guidelines 2. But the department is again divided into several parts. A very important department of central administration is Prime Minister’s Office (PMO). The secretariat is also called cabinet secretariat or central secretariat. Tweet. But since the administration is a single unit there is a great necessity of coordinating the departments and this, function is performed by the cabinet secretariat. The cabinet consists of advisers to the Prime Minister and is composed of few ministers. The person holding the post of Cabinet Secretary will have to discharge the following functions: (1) The Cabinet Secretary is the chief administrative adviser to the PM Needless to say that when at the time of Lal Bahadur Shastri, the Cabinet secretariat was created this particular function of the head of the Cabinet Secretariat was in mind. His duties as described in the manual are: to examine and put suitable notes and drafts on cases promptly and submit them to his section officer after properly referencing and paging them; to maintain properly the assistant’s diary, standing guard files and other registers; and to keep papers and files it tidy condition. In fact, the officer cannot discharge his duties without a secretary. In every government or private organisation the topmost person such as manager has secretary. In a ministry there may be as many secretaries as the number of departments. The cabinet secretariat has also the power to give suggestions to initiate programmes and to work any ministry about any possible steps or policy. It is the duty of the members of the cabinet secretariat or central secretariat to supply materials. Experience is an asset to the provinces or districts and the intimate knowledge of the filed is invaluable in the provincial and the central secretariats. The administration is becoming more and more complex and this has ultimately necessitated a secretary. A few decades ago in every office of central government there were large number of typists. He keeps watch on all branches of Indian administration. He ran or conducted the central administration without exclusively depending upon his cabinet colleagues or civil servants. The secretaries are appointed out of a panel prepared for these posts. Organisation; Central Services; The Secretariat General; The Secretariat General. Apart from maintaining law and order the main or rather the most important task of administration has been to raise the level of social and economic progress. What SR Maheshwari wants to say is that it was Morarji Desai who did away with the Prime Minister’s secretariat and made it PMO. Hence certain amount of temporariness is associated with the term ministry. The Secretary-General shall head a Secretariat the composition and organisation of which shall be determined by the Bureau. The PM may belong to a party but he is to adjust or compromise with other partners of the coalition government and naturally the authority of the PM is not absolute. The General Secretariat provides the organisation with comprehensive corporate services in the areas of IT, human resources, finance, facilities management, security and meeting services. We think that it is the ideal procedure and, in India it is very often followed. He issues instructions and certain cases are submitted to him directly. This status has also changed. Posting in the secretariat are governed by the Central Staffing Scheme and the doors are open to all higher civil services. But the secretiveness or secrecy may be called the legacy of British rule. The Constitution of India has adopted the Westminster model of parliamentary system and in this type of government cabinet consists of top politicians having wide experience in administration and good hold in party. The organisation of the Secretariat is set out in the Staff Regulations. So it was that the OECS was established. Privacy Policy 8. Nehru had exceptional personality and experience in many matters. In the structure of central administration there is a post of additional secretary. For a better and efficient management of administration an artificial separateness has been done. The ministers never execute policies made by them. In technical and specialized departments, the personnel are drawn from other services. The interposition of such officers between the secretary and his deputy has always been disliked and almost every committee has recommended either the abolition of these posts or a drastic reduction in their number. Trend Tracking. The Organisation and Procedure Committee referred to the new levels of joint/additional/ special secretaries. Report a Violation, Difference between Cabinet Secretariat and Prime Minister’s Secretariat. The OSD can be appointed with greater ease and bigger frequency than originally envisaged. He is also referred as the branch officer. This implies that a bureaucrat becomes Cabinet Secretary only at the tag end of service life. They forget that rights and duties are correlative. A small ministry has at least one joint secretary, whereas a large ministry, may have three or more joint secretaries. There is no reservation in favour of any particular service. The functionaries manning the middle management comprising the levels of director, deputy secretary and under secretary are drawn from the IAS but with some sprinkling of officers belonging to other services. He, of course, alone does not do the job. Viewed from this angle it can be said that there was practically no existence of cabinet secretariat or central secretariat. The Secretariat of the International Civil Aviation Organization (ICAO) is headed by the Secretary General. About the nature and role of these posts, Richard Tottenham suggested that “there should be no distinction of function but only of pay between a joint and an additional secretary. Since then the Cabinet Secretary has emerged as the senior-most Civil Servant of the land even though the office has been in existence technically speaking since 1937”. 77(3). The cabinet, in Indian system, formulates policy. In one place of the Report, Ayaangar said the Cabinet Secretary should be “an administrative officer of the highest rank”. Though the public administration is meant for the general public some information and matters are kept secret. In India also the PM is the most powerful man. Hence the term secretariat is associated with the Latin word secretum — a secret. Many important and top bureaucrats and experienced administrators held the top most position of the PMO. Other departments tend to look less and less to the states and increasingly to fill appointments from those already in the secretariat or in other central appointments. But the fact is that the cabinet secretariat did not find any opportunity to discharge its function. TOS 7. The main tasks of the GSC are: 1. to assist, advise and help coordinatethe work of the Council and the European Council, including the implementation of the Council's 18-month programme 2. to support the Council presidencyin negotiations within the Council and with other EU institutions 3. to provide logistical supportand handle the practical organisation of meetings (including meeting rooms, document production and translatio… There are two aspects of Indian administration —one is theoretical or con­stitutional and the other is practical. On serious questions of administration many bureaucrats depend on him in regard to solution of problem. Functions under the first category include seeing of all papers or notes arranged and paged with correct marginal references. In the lower ranks there are section officers, head clerks, upper division clerks, lower division clerks, typists. Today the PM is not simply the first among equals. Important files go upward in such a way that the deputy secretary may take decisions. There are three levels of secretary ships at the top management in the secretariat. They should only be required in those departments … which are too large for a single secretary, but which cannot be divided into separable divisions. The officers come on tenure and the continually is provided by the office comprising section officers, assistants, upper division clerks. The inevitable consequence is that, for running the state administration, the PM is to depend upon those who have wide knowledge and vast experience in administration. For a wrong or impractical or defective policy both the ministers and the top administrators are to be blamed. Whenever any problem regarding administration arises the cabinet secretariat solves it. Each assistant is allotted a certain number of headings to deal with. The lowest unit is the section under a section officer and it consists of a number of assistants, clerks, ‘daftaries’, typists and peons. (2) Officers borrowed from the state cadres of the all India services and from other Class I services of the states (other than the state civil service) on tenure deputation. There are two terms which are frequently used. The political change has led to the creation of two levels of government, each responsible for policy and administration. The ministers are political executives and it is not their function to implement a policy. In all these matters the cabinet secretariat plays very important role. (2) Another important function of the Cabinet Secretary is to co-ordinate the functions of all ministries and departments of the central government. Besides Cabinet Secretariat and ‘Cabinet Secretary another important part or section of the central administration or central government is, the Secretariat. The office consists of section officers, assistants, upper division clerks and lower division clerks, typists, stenographers and Class IV workers. His biographer, Lovat Fraser writes that “the Viceroy had a vision of keeping the district and provincial officers at the top echelons of national hierarchy. •Economics and Domestic Affairs Secretariat •Strategy Unit •European and Global Issues Secretariat •National Security Secretariat •Joint Intelligence Organisation •Efficiency and Reform •Corporate Services Group •The Central Office of Information •The National School of Government This was a unique post and the principles on which the post was created and its relations with the permanent secretary were kept undefined. Duties of a secretariat include trend tracking. But whether a policy is properly implemented or not is required to be ascertained and it is the duty of the secretariat to do this job. It has been found that when the secretary is absent or his post is vacant the additional secretary performs his duty. Here lies the importance of the cabinet secretariat. To assist the Prime Minister and his cabinet or council-of ministers there is a secretariat which is also called cabinet secretariat. From the time of Indira Gandhi as Prime Minister the responsibility and functions of the cabinet secretariat have increased voluminously. Subsequently the functions and role of the cabinet secretariat have expanded beyond imagination. Report a Violation, Difference between Cabinet Secretariat and Prime Minister’s Secretariat, State Chief Secretary and Union Cabinet Secretary, Decentralisation of Indian Administration. He is the Chairman of the Planning Commission. The basic changes in the secretarial landscape have put the ‘tenure system’ under very heavy strain. (5) The secretariat is guided by self-control principles. There is no uniform terminology describing the various segments of administrative structure of the Union government. At the lowest rung of the ladder stands the lower division clerk whose task is to perform purely routine duties, such as collection of previous papers, maintenance of files and registers, despatch of mail, etc. Naturally all vital decisions about planning are taken by him or he assists in matter of taking decision. Many large ministries like defence, external affairs, finance and home have more than one department included in their charge. In free India the post of Cabinet Secretary was created for the purpose of betterment of administration. Every rule and step in the procedure must serve a Prohibited Content 3. Another is, he may be asked by the secretary to assist him in the discharge of his duties. This prevents induction of officers with fresh experience and officers otherwise eligible for secretariat postings remain unutilised. In exceptional cases, the desk can be constituted of more than two officers and even officers of higher grades can be posted to it. Generally an experienced and senior civil servant is appointed to head a department. The ministers convey their views to the officers of administration and the latter sometimes communicate their points to the ministers through the Cabinet Secretary. In fact, the concept of All India Services and their provincial or state basing implies that these officials should work in both the administrations at an inter changing basis. The internal hierarchy of the Ministry is as under: (1) Department – Secretary/Additional/Special Secretary, (6) Office – Assistant, Clerk, Subordinate. The Simon Commission also commended the continuance of this practice of rotation of officers between the secretariat and the field. The section officer ensures that the notes prepared by his subordinates are factually correct. We may also call ministry of external affairs. The administrative system of India must see that the results as well as benefits of administration reach the remotest corner and far-flung areas of India The ministers must remember this crucial aspect and, in that light, make policy. It is because the administrative rules do not always permit the appointment of such officers. Today the entire administration has been computerised and the importance of typists has come down considerably. It is this flexibility in the arrangement that suits the top boss. Since there are expert civil servants in the cabinet secretariat the ministries or different departments generally cannot neglect the suggestions. Through its members, it brings together experts to share knowledge and develop voluntary, consensus-based, market relevant International Standards that support innovation and provide solutions to global challenges. Since British days, a level below the under secretary is called the assistant secretary. In coalition government no single party enjoys absolute majority. Some critics are of the view that behind these appointments special favour or nepotism works. But the significant aspect is these members are elected by the people and are accountable to the electorate. Prohibited Content 3. (D) The Central Administrative Pool and Finance and Commerce Pool: There exists a gap in the manning of the senior secretariat positions. If the minster makes any suggestion or changes the secretariat tries to incorporate them into the draft and gives new shape to it. We have now reached a stage where we can explain the origin and development of secretariat. This function of co-ordination is done by the cabinet secretariat. He should ordinarily be able to dispose of the majority of cases coming up to him at his own. The most important role of the central administrative system and particu­larly the secretariat is to make policy or to assist the ministers in this field. Rather he is first unrivalled and dominating in the entire cabinet. The post of the joint secretary between the secretary and the deputy secretary existed as an exception but the joint secretary ship is a regular feature in all the departments of the Government of India. An undersecretary holds the charge of a branch. It is primarily due to the fact that in a changing society the general administration also changes. ; final disposal of routine cases; maintenance of order and discipline in the section. The Maxwell Committee (1937) reiterated the same arguments of the Wheeler Committee for the continuance of the tenure system. So important is the PM Naturally he must have a group of advisers on whom he can rely. Original pattern of staffing because its advantages outweigh the disadvantages before that they took advices from reliable persons be. All, the Indian government does not consist of any particular ministry division comprises two branches ordinarily a... 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